A variety of services and resources are available to our OSU community at the Portland Center. Utilize the links below to learn more.
OSU Portland Center - (503) 273-4301 – [email protected]
Sara Knott
Portland Center Director
(503) 273-4314
[email protected]
Ryan Johnson
Portland Center Events & Scheduling Manager
(503) 273-4323
[email protected]
Albert Le
Portland Center Information Technology Administrator
(503) 273-4315
[email protected]
Victoria Torregrosa
Portland Center Community, Conference Services, & Social Media Manager
(503) 273-4319
[email protected]
Michelle Schleh
Portland Center Office Specialist
(503) 273-4311
[email protected]
OSU Foundation and Alumni Association – (503) 273-4401 – [email protected]
Meier & Frank Front Desk/Security Services – (503) 983-8215
Oregon State University is committed to creating and sustaining a diverse environment that is both equitable and inclusive by making the university accessible to people with disabilities. One of Oregon State’s core values is that we believe that diversity is a key to success. And we regard our commitment to providing optimal accessibility as central to OSU’s goal of being one of the nation’s premier land grant universities. We recognize that the university’s overall success requires that people with disabilities are full members of Oregon State’s educational community.
Comprehensive information on OSU Accessibility can be found here.
The OSU Portland Center and the Meier & Frank building policy on service animals:
In compliance with applicable law, OSU allows service animals in its buildings, classrooms, meetings, recreational facilities, activities, and events when the animal is accompanied by an individual with a disability who indicates the service animal is trained to provide, and does provide, a specific service to them that is directly related to their disability.
Emotional Support Animals:
The OSU Portland Center will allow emotional support animals if pre-registered. The form to pre-register an emotional support animal can be found here.
The OSU Portland Center serves as a hub for students and academics, as well Oregon State University faculty, staff, alumni, and community partners. As such, we are mindful of space use in order to serve all interests. We have developed the following policy to support both students and non-academic usage.
All scheduling for classes, meetings, and events is performed by the OSU Portland team. Please ensure that all classes, meetings and events are scheduled. This will ensure that you have the support needed and proper signage and direction is given to students and visitors in the building. Scheduling through the appropriate channels will also help us keep accurate end-of- year reports, which is important to the growth of the OSU Portland Center. If there is a question about availability or room accommodations, please direct questions to [email protected]
All classroom requests to serve students and CRN classes must be submitted by each academic unit to Ecampus each term. Prior to scheduling, Ecampus must approve the program for delivery at the Portland Center. Please contact [email protected] or Shannon Riggs at [email protected]. Once Ecampus receives all CRN requests, they will work directly with the OSU Portland Center to assign space and you will receive a confirmation of classroom space. The OSU Portland Center holds four total classrooms and serves all academic units. In the event there are competing requests creating a scheduling overage, we may ask for flexibility on dates and times.
All requests for meeting and event space will be received on a first come, first served basis with the understanding that there may be times where we have competing priorities requiring flexibility in space or timing. We will do our best to accommodate all requests, but may ask for alternative spaces and times when warranted at the discretion of the OSU Portland Center operations team.
All event spaces for internal and external clients can be requested by using the OSU Portland Space Use Request survey found on our website here. Once requested, the OSU Portland Center team will be in touch to confirm and discuss next steps.
The OSU Portland Center may terminate a space rental agreement upon 15 days' written notice, to accommodate any facilities renovation or remodeling. The OSU Portland Center further reserves the right to terminate a space rental agreement at any time upon 30 days' written notice.
If a customer wishes to terminate a space rental agreement after it has been fully executed, the client may cancel the agreement up to 7 days prior to the event date and the client will not pay a cancellation fee. If the notice is less than 7 days prior to the event date, the OSU clients will pay a cancellation fee in the amount of $65/reservation and all other partners will pay 30% of the room fee or $65, whichever is greater.
We do our best to accommodate any last-minute changes and requests, however, these should not be a common occurrence. Each time a last-minute request or change is made additional notifications must be sent to all involved parties, new signage must be created, etc. While we understand that these types of requests are inevitable, we do ask that you plan appropriately in order to avoid these as much as possible.
Please make sure the meeting and event title that you list on the space use request is accurate. It is important that we have the same title that is given to attendees in order to direct them to the correct location. If at any time you need to update this information, please do so in a timely manner by contacting us at [email protected]
The OSU Portland Center is available to host you Monday – Friday, 8:00am – 5:00pm and Saturday, 8:00am – 5:00pm with an additional weekend fee. The Portland Center operations team provides the following services upon room booking:
- Room set-up and break down as per your booking specifications
- Catering coordination; staffing to receive, setup and remove your catering
- IT and AV needs; staffing when appropriate
Alcohol consumption is not permitted at the OSU Portland Center except at approved and permitted events. All requests for alcohol service at the OSU Portland Center must be submitted and approved through Risk Management. Please read and review the Alcohol Service Registration policy and registration.
In addition to the policies of the building, all faculty, staff and students are required to adhere to the Oregon State University Rules of Conduct and all university policies in regard to alcohol consumption will be enforced. Alcohol Service Registration
All rooms at the OSU Portland Center must be scheduled in advance. Our space is used for classes, meetings, and events and the rooms are regularly being changed over to accommodate the next item on the schedule. With this, it is important to remember that you must vacate the room as soon as possible once your scheduled time has ended. Please remind your faculty and students about vacating promptly and leaving the room set up as found.
For meetings and events at the OSU Portland Center, you can find the fee schedule here. Room rental rates are based on the hosting organization; OSU/OUS/State/Municipal Agency, Non-profit and Corporate.
The OSU Portland Center requires an internal OSU designee from the sponsoring department to be onsite and responsible for external client events. OSU designee responsibilities to include:
- Gathering all room set up, catering, IT/AV needs and other logistical information and communicating it to the OSU Portland Center operations team at time of reservation request
- Being onsite for the duration of the event, including setup and vacate time, to be point of contact for both the client and the OSU Portland Center operations team in the event any issues or last minute needs arise
- Ensuring all attendees remain in compliance with all OSU and building policies
- Acting as liaison for remittance of payment when warranted and ensuring invoices are paid
If you have questions about this policy or need help deciding your department’s involvement in an event, please do not hesitate to contact us.
Voucher funds are valid for meetings and events held at the OSU Portland Center. Voucher funds in the amount of $6000 are allocated each fiscal year to divisions, offices and colleges. All funds must be used within the fiscal year in which they are allocated. Funds not used within the fiscal year will be forfeited and do not roll over to the next year. Each department must appoint a designee to approve all voucher fee usage.
Room rental fees can be paid using voucher funds. Approval must be provided by the department designee to pay for room rental fees using their voucher prior to the event date. Additional fees cannot be paid by voucher funds and must be paid by index or other means. These fees include but are not limited to AV rentals, weekend fees, additional staffing options, etc.
Failure to comply with the OSU Portland Center space scheduling policy; space usage, sponsorship and appointing designees and remittance of payment, will result in the following:
- First notice: Written notice with an ask for resolve
- Second notice: Second written warning of discontinuation of space use and ask for written plan to resolve
- Third notice: Discontinued use of OSU Portland Center spaces for future meetings and events
Thank you for your continued effort to follow our policies. Please contact the OSU Portland Center team at [email protected] with any questions or comments.
Prohibited Items
Due to the historic and professional nature of the building, the following items are prohibited from use in the Meier & Frank Building:
Household Appliances: Microwaves and coffee makers with automatic timers are the only approved appliances for use in the building.
Extension Cords: Extension cords are not permitted in the building except for temporary use. All desks and workstations needing additional outlets must use power strips provided by OSU.
Candles: Due to fire hazard, only flameless candles are permitted for use in the building.
Tape, Nails and Screws: Use of tape, nails or screws on the walls, tables or other furniture is prohibited. If you would like to hang something on a wall, please see operations team for approved hardware.
Pets: Due to Meier & Frank building policy, pets are prohibited within the university space.
Security Personnel
A security guard is on duty for all open building hours to ensure the safety of all faculty, staff and students in the building. They are located at the desk inside the Morrison Street entrance on the first floor or are on regular patrols throughout the facility. Should you have a security issue that needs to be addressed, call 503-983-8215.
Emergency Evacuations
In the case of an emergency evacuation, the assembly area for all building occupants is across Morrison and 6th Streets, in the Pioneer Courthouse Square. Assembling at that location will ensure that everyone is out of the way of emergency equipment and allow for and accounting of all building occupants. There are building-specific evacuation maps posted at entry and exit doors.
There are one or more OSU employees who are responsible for ensuring that all OSU faculty, staff and students are out of the building in the case of an emergency. Instructors will be responsible for ensuring their students make a safe exit.
First Aid
First aid kits are located on every OSU accessible floor in the following locations (some floors have more than one):
- Level A Basement
- First Floor
- Second Floor
First aid for minor scrapes, cuts and abrasions should be self-administered. Any injury requiring more than a band-aid should be reported to your supervisor, instructor or the Operations Director.
An AED device is wall mounted in the second floor main lobby next to the elevators. Use of such equipment should only be performed by the designated OSU employee who has been properly trained in CPR and emergency situations.
Alarms
In the event of a fire or other hazardous event, a high-pitched horn will sound throughout the facility. When you hear this sound, evacuate through the nearest exit and make your way to the designated assembly area.
In the event of an immediate or life-threatening emergency, please locate the nearest phone and call 911.
Inclement Weather
The OSU Portland Center operations team will be monitoring weather forecasts, weather changes as they occur, and regional closures to notify you via the OSU Portland Center email account of any closures or changes in the center’s hours of operation. Every effort will be made to communicate a closure or change in hours of operation well in advance. Employees located in the Portland region – or traveling to Portland from the Corvallis campus - are encouraged to also check the front page of the OSU Portland Center website for inclement weather notices.
OSU Portland Center Emergency Operations Plan
Our full Emergency can be found here.
Find information below on other support resources at Oregon State, including access to lactation rooms, recreational facilities and services for disabilities.
Child Care Resources
OSU students and employees can access Care.com without a membership fee. Visit care.com/osu to create an account with your ONID e-mail address. The Family Resource Center can consult with you about child care services in Portland, as needed. Reach the FRC at (541) 737-4906.
Ecampus Student Services
As a Portland student, you have access to a broad range of Ecampus services. The Ecampus Student Services team can help you effectively navigate your student experience at Oregon State and support your academic success by providing assistance with change of major forms, overrides, student account issues, registration concerns, academic petition process, tuition refund appeals and facilitation of instructor-student issues, Contact us at (800) 667-1465 (option #1) or [email protected] (Monday through Friday, 7:30 a.m. to 4 p.m.).
Financial Aid
The Office of Financial Aid can be reached by at (541) 737-2247 (Monday through Friday, 8 a.m. to 5 p.m., with the exception of Wednesday from 8 to 10 a.m.) or [email protected]. Visit the Contact Us page for additional details on visiting the office in person. The website also provides information on the application process, accepting awards and maintaining eligibility.
Housing and Food Insecurity Resources
The 211 portal connects visitors to a broad range of resources ranging from utilities support to crisis services that are available locally. The Partners for a Hunger-Free Oregon website includes a broad range of information on locating food assistance, including details on SNAP and local food pantries. Located in Portland, Janus Youth Programs provides services to homeless youth up to age 24, and Portland Homeless Family Solutions offers rent assistance, temporary shelter and other services to families experiencing housing insecurity.
Lactation Support
The OSU Portland Center offers two wellness rooms that can be used for lactation purposes. These rooms include a sink and refrigerator. Visit the front desk if you have trouble accessing the rooms, or contact OSU Portland Center operations at (503) 273-4301.
Military & Veteran Resources
Military & Veteran Resources provides important information and support services for veterans across the state and beyond, including the locations of Vet Centers, community-based clinics for veterans and county services. For additional information, contact (541) 737-7662 or [email protected].
Services for Students with Disabilities
Disability Access Services serves all Oregon State University students with documented disabilities. Students must register with DAS each term so needs can be accommodated. DAS will make sure the courses in which students are registered are accessible and they will notify instructors of any unique needs. Visit the DAS website for information about available services and student rights, including specific information for OSU's online students. To speak to someone from the Ecampus student services team, call (800) 667-1465 (option #1).
Student Care Team
The Student Care team located in the Office of Student Life assists students when unexpected life events and personal crises arise. The team can help students access referrals for personal matters and emergencies, understand policies and procedures, and problem solve within the OSU community. For assistance, complete the inquiry form or call (541) 737-8748.